Privacy Policy
Last updated: May 2026
Introduction
Roy's Window and Gutter Cleaning is committed to protecting your privacy. This policy explains what personal information we collect, how we use it, and how we keep it safe.
Information We Collect
We may collect personal information when you:
- Request a quote
- Book a service
- Contact us via phone, SMS, email, or our website
This may include:
- Name
- Phone number
- Email address
- Property address
- Service details or preferences
We may also collect limited technical data via cookies and analytics tools when you visit our website (e.g. browser type, IP address, device type).
How We Use Your Information
We use your personal data to:
- Provide and manage window and gutter cleaning services
- Respond to enquiries and send appointment reminders
- Maintain records for customer service, scheduling, and accounting
- Comply with legal obligations (such as tax and bookkeeping requirements)
- Improve our website, service efficiency, and advertising reach
We do not sell or share your data with third parties for unrelated purposes. Where necessary, we may use third-party services (such as analytics tools or hosting platforms) that process data on our behalf under our instructions.
Email Communications
When you sign up for our services via our website, you will receive a confirmation email to the address you provide, summarising your registration details. This is a transactional message sent as part of the service you requested — not marketing. We use MailerSend to deliver emails on our behalf — MailerSend Privacy Policy.
Analytics
We use a lightweight, custom-built analytics system to understand how visitors use our website. This system does not set cookies and does not collect personally identifiable information. It records anonymous data such as pages visited, referral source, and device type to help us improve our services.
Cookies
Our website uses only essential cookies required for it to function — such as session management and remembering your cookie preference. For full details, see our Cookie Policy.
Data Storage and Security
We store personal data securely using:
- A password-protected, encrypted CRM and internal database
- Secure business cloud storage for administrative records and analytics
- Professional web hosting with data stored in UK/EU regions in line with data protection regulations
- Secure messaging platforms for customer communications
Access to customer data is restricted to the business owner. We implement regular updates and follow best-practice security measures. However, no system is entirely immune to risks, and we encourage customers to share only necessary data.
Data Retention
We keep your details for as long as we're providing services to you, or as long as needed for legal and tax records. We regularly clear out data that's no longer needed.
Your Rights
You can request to access, update or delete your personal information at any time by contacting us directly.
Changes to This Policy
We may update this Privacy Policy occasionally. Any updates will be posted on this page and take effect immediately. Please check back from time to time to stay informed.
Contact
If you have questions about this Privacy Policy or how we handle your data, please contact us using the details provided on our website.